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INSTITUT
FELLER REUNION COMMITTEE - MEETING # 5
Date:
Location:
Time:
In Attendance:
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Saturday, May 12th, 2001
Lachine, QC
1:00 pm
Jocelyne Auclair, Brian
Babb, Arthur Grannary, Glen Graves, Doug Masson, Carmen Paquin, Peter Payan, Ian
St James, Dave Small
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The meeting was called to order at 1:50 pm. The Treasurer, Anne
Durling, was unable to attend due to family obligations requiring her presence
in Halifax. In the interim, Vice-President
Brian Babb will be Acting Treasurer.
ACCOMMODATIONS and CATERING REPORT:
The Accommodations and Catering committee - Arthur Grannary, Jocelyn Auclair, and Peter Payan - made an
excellent and thorough presentation. The Relais
Gouverneur, Saint-Jean-sur-Richelieu, was recommended as the main venue. The following
overall programme was recommended and accepted:
Friday afternoon to Saturday afternoon: Reception/registration in the Montgomery
room of the Relais Gouverneur.
Friday night: Wine and cheese at the Relais Gouverneur
Saturday morning: Basketball challenge at the C.M.R.
Saturday evening: Cocktail
hour followed by the main banquet and an evening of socialising
Sunday morning: Church service at Grande Ligne
Sunday midday: Roast beef dinner
(Feller dining room style) in the large dinning room of the golf course near
the old quarry
The committee will not be responsible for any room
reservations. A block of 50 rooms have been set aside by the Relais Gouverneur
at $66 for single or double occupancy.
Individuals are responsible for their own reservations. (Call 1-800-667-3815 or 1-450-348-7376.) The Relais Gouverneur has just over one
hundred rooms in total and arrangements have been made for any overflow to be
handled by the Auberge Harris, which is close by.
Following discussion, the dress recommendation for the
Saturday night cocktails and banquet was set as semi-formal.
The Chairman and others were impressed by the quality and completeness
of the presentation, and expressed their thanks for a job well done.
.
MOTION: Be it resolved that the Accommodations and Catering report be
accepted as information. Carried unanimously.
Although no formal motion was proposed to accept the recommendations of
the Accommodations and Catering committee,
their overall presentation received unanimous support and it was agreed
that this would be the programme.
A discussion took place on the degree of formality of the proceedings
and functioning of the Feller Reunion Committee. It was proposed that the committee should not burden itself with
an obligation to follow a formal business or financial structure to any extent
greater than necessary to accomplish our goal – essentially, organising a big
party. This concept met with the
everybody’s approval.
The Chairman made representation to the effect that more and more
decisions would start being required as we now moved into the details of our
reunion plans and suggested that the executive be empowered to act as
required. The following motion was
proposed.
MOTION: Be it resolved that the executive, upon consultation with the
sub-committees if necessary, be empowered to make decisions, including the
expenditures of monies, in all matters pertaining to the Institut Feller
Reunion 2001. Moved by Peter
Payan. Seconded by Glen Graves. Carried unanimously.
FINANCIAL REPORT: Submitted by
Vice-President/Acting Treasurer Brian Babb.
The financial report was accepted as information.
ENTERTAINMENT: Brian Babb as
chairman of the Entertainment committee informed the meeting that he had
completed negotiations and retained Bowser and Blue as entertainment. At our
request they will provide a shortened version of their show with possible
tailoring specific to our audience. He explained that Bowser and Blue would
also provide sound equipment and music from our era throughout the rest of the
evening at no extra charge. The
Entertainment committee report was received as information. The retention of Bowser and Blue for
entertainment received broad support by those present and the following motion
was put forth.
MOTION: Be it resolved that
Bowser and Blue be retained as entertainment on Saturday evening; providing
music throughout the evening. Moved by
Dave Small. Seconded by Glen
Graves. Carried unanimously.
Vice-President Brian Babb informed the Feller Reunion Committee that an
initial order of 24 T-shirts were a disappointment. The requested photo of the building had somehow been cropped
midway through the boys wing, removing the water tower and the gym. It was not yet clear who was responsible for
the error. Brian informed the committee
that he and Ian would investigate how the error occurred. If it is discovered to have been the fault
of the provider then we will see what recourse we may have. These 24 T-shirts had been intended for sale
to members of the Committee but in their present state they were found
unacceptable. Jocelyne Auclair
suggested we give these shirts to any volunteers manning the Feller
registration table, the staff at the museum, the decorating committee, etc. This is what will be done if we are unable to
return them for refund.
Secretary Carmen Paquin informed the Committee that she had, to
date, received approximately 65 replies
from the April mailout and of those replies, over 50 had indicated either “will”
or “probably will” attend. Some concern
was expressed that a greater number of replies had not been received by
then. The Chairman stated that he
believed it would be necessary to proceed with a second mailing to try and
counter any apathy and or procrastination on the part of those who have yet to
reply.
Carmen Paquin wished to inform everyone that errors in the French
version of the letter were introduced by her during retyping for
formatting. She expressed apologies to
Marianne Petit-Clerc who had graciously provided the translation.
The meeting adjourned 1635.
Motion by Brian Babb. Seconded
by Dave Small. Carried.
Carmen Paquin,
Secretary.